Graduation FAQ

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Qualifications will be conferred and awarded at virtual online graduation ceremonies for candidates who comply with the requirements to graduate at the Autumn and Winter 2021 graduation ceremonies.

Virtual graduation will take place in early May 2021 and graduates will receive information on their personal email addresses. The date allocated to you ranging from 15 March 2021 till 14 April 2021 is for administrative purposes and allows you to search for your details on the relevant virtual graduation ceremony video and programme.

I have not heard anything about my graduation ceremony. What is happening?

If you comply with the requirements to graduate in the Autumn and Winter 2021 graduation ceremonies, you should have received a graduation letter by 6 April 2021.
Ensure that your personal cell phone number and email address are updated with the university and download your letter on the graduation page of the UJ website.
Check your graduate status on the UJ Chatbot on the home page of this website.
If you have completed credits from another tertiary institution, the results may not yet be on the University’s system or you may not have submitted documentation for credit. Please contact the relevant faculty.
If none of the above applies to you and your name does not appear on any of the graduation programmes please contact your relevant faculty to verify if you comply with all the requirements for your qualification to be awarded.

What is a virtual graduation ceremony? Do I need to attend the ceremony? What are the date and times of my graduation ceremony?

A virtual ceremony is a ceremony that takes place online during which your qualification is awarded.
The virtual ceremony, taking place online, in early May 2021 takes the form of a video during which the Vice-Chancellor Prof Marwala awards the respective qualifications collectively on all those candidates who comply and whose names appear on the graduation programmes between 15 March 2021 and 14 April 2021.
The date and time of the programme in which your name appears are found on your invitation letter which has been emailed to you. This date and time are allocated for administrative purposes and appear on your graduation certificate. This is not the date of the virtual ceremony at which your qualification will be conferred. The date of the virtual ceremony will be communicated to graduates in due course. The letter may also be viewed and downloaded on the graduation web page.
You do not have to attend the ceremony at a specific time as it will be available on the UJ webpage for you to view and experience.

Why did I receive communication asking for my picture?

As part of the graduate experience, we will present each student’s name and qualification during the virtual graduation ceremony. The slide which introduces you will display your picture if you elect to submit a picture provided that the picture is suitable for the purposes of a graduation ceremony.
Should you not submit a picture or your picture be unsuitable for purpose, your slide will only present your name and qualification.

I want to take official graduation photos and I want to purchase or hire a graduation gown?

While you are not going to require a gown for the virtual ceremony, you may contact the official photography supplier for an in-studio photo shoot at your own cost.
Click here for more details Gordon and Harris Photographic Studio
You may hire or purchase an official graduation gown from the official supplier at your own cost.
Click here for details Dippenaar and Reinecke

How can I watch the virtual ceremony?

The virtual ceremony will be published on the UJ website in video format. You may invite classmates, family, and friends to watch the virtual ceremony at any time from anywhere in the world.

When is my virtual ceremony?

The next virtual ceremony is scheduled to take place in early May 2021. You must ensure that your personal email address and current mobile phone number are updated on UJ’s database to receive notifications.

I have completed my qualification, but have not yet received confirmation of my graduation?

Graduation letters have been sent to graduates on 31 March 2021. Please check on the website to download the letter. If there is no letter for you, consult with your faculty office.

When and where are graduation ceremonies presented?

The Autumn and Winter 2021 ceremonies will be held online. The videos are not live and you will be notified when they are available on the UJ Website.

How will my qualification be awarded?

Your qualification will be awarded at a virtual graduation ceremony in early May 2021.

Can I postpone my ceremony to a later stage in 2021?

You cannot postpone a virtual ceremony and your qualification will be awarded in absentia. We aim to host in-person celebrations once Covid-19 related restrictions allow for large gatherings.

Can my family view the virtual ceremony?

Your classmates, family, and friends may view your ceremony from anywhere in the world.

Is there a limit to how many family members can view the virtual ceremony?

There is no limit on the number of persons who can view the virtual ceremony.

Will the virtual ceremony be available to view after the initial publishing date?

The virtual ceremony will remain accessible on the UJ website and may be viewed at leisure.

What is the deadline to submit my photo?

The deadline for submitting your personal photo will be communicated in the email message regarding the photo submission.

I heard there will be an in-person ceremony. What are the details?

We aim to have in-person ceremonies when Covid-19 related regulations allow for large gatherings. You will be notified when such a celebration is going to take place.

How will I receive my academic documents (certificate and academic record)?

A collection facility will be setup for 2021 graduates to collect their hard copy certificates. Graduates are encouraged to also register on the digital certificate platform to enable them to view and share their certificate/s online https://digitalcertificates.uj.ac.za and may download their Academic record through iEnabler

I have outstanding fees. Will I receive my graduation documents?

Unfortunately, until all fees have been settled OR an AOD has been signed with student finance, will the graduation documents be released online as well as hard copies thereof.

Can I arrange for self-collection?

Unfortunately, until all fees have been settled OR an AOD has been signed with student finance, will the graduation documents be released online as well as hard copies thereof.

I submitted a self-collection request before the closing date. What is the process to gain entry?

The process and relevant collection information steps will be outlined on the online booking form.

What is the process for courier collection?

A courier can be arranged for the couriering of the certificate. Kindly see the costs below should the graduate wish to make use of this service. Costs are subject to change.
Local destinations: R300
International destinations: R600
Inquiries regarding the courier of certificates may be sent to certificates@uj.ac.za

Is there a possibility that I can receive my certificate before the graduation ceremony in March 2021?

Unfortunately, until all the certificates have been printed and published this will not be possible.

Graduates are encouraged to also register on the digital certificate platform to enable them to view and share their certificate/s online https://digitalcertificates.uj.ac.za and may download their Academic record through iEnabler

Can I request an electronic copy of my academic documents (certificate and record)?

Graduates are encouraged to also register on the digital certificate platform to enable them to view and share their certificate/s online https://digitalcertificates.uj.ac.za and may download their Academic record through iEnabler

How can I contact the university regarding graduation matters?

Only once you have read the information on the Graduation webpage may you contact the following email addresses.
Certification Office certificates@uj.acza
Graduation Office graduation@uj.ac.za

What is the UJ Alumni Network?

The UJ Alumni Network is committed to helping you to maintain contact with the University and its worldwide community and to keeping you informed and engaged. It provides a range of opportunities for you to stay involved and contribute to the life of our University.
The involvement of alumni is crucial to the health and strength of UJ. Alumni provide important ties between the past and the present, but also building blocks for the future. The Alumni Network helps to serve alumni needs and encourage their involvement and support.
The UJ Alumni Network identifies with the University’s positioning and transformation processes. Its structures will therefore reflect the demographic profile of our alumni, and its activities will support specific values and principles.
The UJ Alumni Network is committed to being socially relevant, not only for the University but for the broader community. It underwrites the vision and mission of UJ.

Who qualifies to be UJ Alumni?

Alumni refers to all persons who have obtained a state-subsidised qualification from UJ or its predecessors Rand Afrikaans University (RAU) and Technikon Witwatersrand (TWR). It is important for you to understand what alumni means as well as the different forms of alumni.
Alumnus is a male singular, who has graduated from an institute of higher learning.
Alumna is a female singular, who has graduated from an institute of higher learning.
Alumnae is plural for females who have graduated from an institute of higher learning.
Alumni is the collective term for both genders who have graduated from an institute of higher learning.
Pre-Alumni is the collective term for students that are still on the journey to obtain their qualification from an institute of higher learning.
For more information visit the Alumni webpage.
For queries email the Alumni Office at alumni@uj.ac.za