Prof Kinta Burger took up office as UJ’s Registrar on 01 January 2014. Prior to this position she was the Executive Dean of the Faculty of Science at UJ for almost 10 years.
The Registrar’s portfolio consists of the following divisions: Central Academic Administration (CAA), Central Administration; Corporate Governance; the Unit for Quality Promotion (UQP); and Health and Wellness.
Central Academic Administration (CAA)
Academic Administration refers to the management and governance of the academic lifecycle of the student, from application to graduation. The division consists of Registration; the Student Enrolment Centre; Faculty coordination; HEMIS coordination; Timetabling and other general academic administration matters.
Registration at UJUJ is at the fore front of online registration, which includes electronic selections and automated email response although manual registrations are also accepted. Student Enrolment Centre
The Student Enrolment Centre (SEC) is responsible for capturing data form applications, assesses applications and placement of prospective students. The centralised Call Centre is supported by information service points on all campuses.
A dual governance system exists as each faculty has a Head of Faculty Administration reporting to the relevant Executive Dean, but the Registrar is ultimately accountable for the quality of academic administration.
The division is responsible for the graduation logistics of on average 10 000 UJ graduates annually.
The annual external student data audit is submitted to DHET via the Registrar’s Office.
With the large number of students, timetabling remains a complex challenge but is simplified by means of optimisation software for lecturing, and assessment timetable optimisation as well as by space systems.
Central Administration comprises the Graphics Studio, the Language Unit, the Postal Services Unit, the Study Material Unit and the University Secretariat.
The Graphic Studio is the in-house design studio of the University and is responsible for the conceptualising, designing and implementing the concept to a press ready product.
Although UJ focuses on electronic correspondence, the Postal Services Unit is responsible for the distribution and dispatch of mail on all campuses for both students and staff members.
Study Material Unit
The Study Material Unit is responsible for stock management, the coordination of the reproduction, purchasing and issuing processes of learning materials which are not yet available in digital format.
The University Secretariat provides professional secretarial support to Council and Council committees, Senate and identified Senate committees, MEC and MEC sub-committees, joint committees of the Council and Senate, and the Council and the MEC.
The departments within the Corporate Governance Office include Records Management (paper and electronic); Contract Management; Legal Services and Corporate Governance Compliance Management. The Corporate Governance Office functions within the broader University context and aligns its service delivery with the legislative framework of the Republic of South Africa, the Higher Education Act 101 of 1997 (as amended), the Institutional Statute of the University of Johannesburg and the vision, mission, values and goals of the University.
This subdivision is responsible for securing vital records according to legislative and compliance frameworks, from development to destruction or archiving of records.
Contact person: Nicolette Olivier 011 559 4902 or email@example.com.
Contract Management is responsible for the life cycle management of signed legal documents. The signed legal documents are scanned and captured in EDRMS and all hard copies are kept in secured conditions and made available to contract owners on request.
Contact person: Werda Carstens 011 559 4217 or firstname.lastname@example.org.
Legal Services is responsible for litigation matters, ranging from opinions to legislation as well as for contractual input.
Contact number for litigation matters: Eugene Bascerano 011 559 4727 or email@example.com.
Contact number for contractual input: Corlia van der Walt 011 559 3267 or firstname.lastname@example.org.
Corporate Governance compliance
This division takes responsibility for nominations and elections of statutory bodies; access to information; commissioners of oaths; academic regulations, policy development and revision; senate lists and membership of senate committees; compliance audits and awareness campaigns of new acts, rules and regulations within higher education.
Contact person for qualification verification: Rosinah Mathe 011 559 4342 or email@example.com; OR
Contact person for compliance: Elize de Wet 011 559 4894 or firstname.lastname@example.org.
Website for request for information about the University from an external organisation or person:
The Unit for Quality Promotion (UQP) oversees and facilitates the implementation of the UJ Quality Promotion Plan. This entails, inter alia, support to faculties and departments with quality evaluation of programmes and modules.
Health and Wellness
Four Health and Wellness divisions exist at the University, rendering extensive services to the University community. Three of the divisions report to the Registrar, namely the Institutional Office for HIV and AIDS (IOHA) , Occupational Health Practice and Primary Health Care Services (PHC) The fourth division, Employee Wellness, resides in Human Resources.