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Compliance and Qualification Verification​

UJ is aware of that more and more of our alumni are now entering the job market.  Part of the recruitment process involves the prospective employers verifying the qualifications obtained by a candidate or requesting official documents relating to academic content or results obtained per module completed towards a qualification. In line with this growing demand, the Qualification Verification Team within Corporate Governance has been mandated by the University Registrar to assist and guide alumni as well as current UJ students with the following:

  • Online third party verification of UJ qualification/s
  • The ordering of a Transcript Supplement
  • The ordering of an Academic Record
  • The ordering of letters (Medium of Instruction or any other special letters)

 

Online Verification of UJ Qualification

To ensure simple and instantaneous access to such records, UJ has created a platform which affords access by a third party to an alumni's qualification details. The alumnus is required to access the link below, register and then grant the desired third party access.

https://digitalcertificates.uj.ac.za/

Should you experience any problem in registering on this platform, kindly make contact with any of the following persons who will assist accordingly:

Ms Vongani Hlungwani                                       vonganih@uj.ac.za

Mr Shaun Leukemans                                        shaunl@uj.ac.za 

Certification office                                              certificates@uj.ac.za 


Ordering of Transcript Supplement/Academic Record/Special Letter

Students can now order the following documents:

  1. Transcript Supplement (a document that provides a descriptive narrative of the academic content of each module/s completed per qualification
  2. Academic Record (a document that acts as a statement of results, which shows modules completed with relevant outcomes/marks or not completed
  3. Special Letters (Medium of Instruction or any other letter required)

There are two platforms that can be used to place your order for any one of or all of the above:

 

DC Environment

To be used by Alumni if your order includes any or all of the above as listed in 1,2 and 3 but includes a Digital Certificate

Use this Link      :                          https://digitalcertificates.uj.ac.za/

Any registration issues using this link must be directed to:

Ms Vongani Hlungwani                  vonganih@uj.ac.za

Mr Shaun Leukemans                   shaunl@uj.ac.za  

Certification office                         certificates@uj.ac.za

 

Dashboard

To be used by Alumni and current students if your order includes any or all of the above as

listed in 1,2 and 3 but excludes a Digital Certificate

Use this Link      : https://www.uj.ac.za/studyatUJ/Pages/Academic-Document-Request.aspx

If you experience any problems using this link, kindly direct your queries to Ms Masegou Mathe rmathe@uj.ac.za who will assist accordingly.

 

Each document has it's own unique timeframe and it must be noted that if you order a combination of documents, the turnaround time for the completed package defaults tot eh document that has the longest timeframe. An order is processed as per the documents ordered and is also released by Corporate Governance as a package. Requests for the order to be sent as uncollated (single documents sent and not as a whole package) will result in the client having to arrange and pay for additional courier costs. 

Document TypeTurnaround Time
Academic Record

A minimum of three working days from the date the payment for the order has been verified

Academic records that have to be manually generated by a Faculty could take a minimum of 5 working days.

Transcript SupplementA minimum of 20 working days from the date the payment for the order has been verified
Special LetterA minimum of three working days from the date the payment for the order has been verified

 

Please note that the Transcript Supplement is a document sourced from the Faculty/ Faculties at which the qualification resided. The collation of this information especially for historic records may take a longer timeframe or may not be possible to generate.  In cases where there is an envisaged time delay, the client will be notified and where there are no records that can be produced, the client will be advised and reimbursed accordingly.